Notice is given to the shareholders of Lassila & Tikanoja plc of the Annual General Meeting to be held on Thursday 15 March 2012 at 4 pm in the Helsinki room of the Finlandia Hall, Mannerheimintie 13 e, Helsinki. The reception of persons who have registered for the meeting and the distribution of the voting tickets will commence at 3 pm.
The right to participate and registration
Each shareholder, who is registered on 5 March 2012 in the Company’s shareholder register held by Euroclear Finland Ltd, has the right to participate in the Annual General Meeting. A shareholder, whose shares are registered on his/her personal Finnish book-entry account, is registered in the Company’s shareholder register.
A shareholder, who wants to participate in the Annual General Meeting, shall register for the meeting no later than 12 March 2012 at 4 pm by giving a prior notice of participation. Such notice can be given:
a) via the company website www.lassila-tikanoja.com
b) by e-mail taru.enrot@lassila-tikanoja.fi
c) by telephone on weekdays during 8.00 am – 4.00 pm +358 10 636 2882
/ Taru Enrot
d) by telefax +358 10 636 2899 or
e) by regular mail to Lassila & Tikanoja plc, Taru Enrot, P.O. Box 28, 00441 Helsinki.
In connection with the registration, a shareholder shall notify his/her name, personal identification number/company identification number, address, telephone number and the name of a possible assistant or proxy representative and the personal identification number of a proxy representative. The personal data given to Lassila & Tikanoja plc is used only in connection with the Annual General Meeting and with the processing of related registrations.
Holders of nominee registered shares
Holders of nominee registered shares are entitled to participate in the Annual General Meeting if they, based on their shareholding, have the right to be entered in the shareholder register on the Annual General Meeting record date, 5 March 2012. Such shareholders, who want to participate in the Annual General Meeting, shall be temporarily entered into the Company’s shareholder register on 12 March 2012 at 10 am at the latest. The temporary registration in the Company's shareholder register concerning nominee registered shareholders is considered registration for the Annual General Meeting.
A holder of nominee registered shares is advised to request without delay necessary instructions regarding the registration in the Company’s shareholder register, the issuing of proxy documents and registration for the Annual General Meeting from his/her custodian bank. The account operator of the custodian bank may notify the holder of a nominee registered share to be temporarily entered in the company's shareholder register not later than the date mentioned above.
Proxy representative and powers of attorney
A shareholder may participate in the Annual General Meeting and exercise his/her rights at the meeting by way of proxy representation. A proxy representative shall produce a dated proxy document or otherwise in a reliable manner demonstrate his/her right to represent the shareholder at the meeting. When a shareholder participates in the General Meeting by means of several proxy representatives representing the shareholder with shares at different securities accounts, the shares by which each proxy representative represents the shareholder shall be identified in connection with the registration for the General Meeting.
Any proxy documents should be delivered in originals to Lassila & Tikanoja plc, Taru Enrot, P.O. Box 28, FI-00441 Helsinki, Finland before the last date for registration.